Posted by Admin on May 25th, 2014

Millfield Overstrand Ltd: Lessee "Regulations"

Millfield Overstrand Ltd: Lessee "Regulations" These Regulations are in effect the Second Schedule of the original Lease Agreement . All new Lessees or sub-tenants are provided with a copy and asked to sign them as an undertaking. The reason for this is to draw attention to a common-sense set of standards which we impress on everyone living here - very much for the mutual benefit of all. Obviously living in apartment buildings calls for a modicum of mutual respect for one's neighbours

Under Clause 2(14) of the Lease all lessees have covenanted to perform and observe the Regulations as set forth in the Second Schedule which is now duly revised and notified as Clauses 1-19 below. The purpose of these Regulations is to maintain the excellent quality of living that we have, and wish to continue to have, on the Estate. They apply to all permanent and temporary residents whether a lessee, tenant or visitor to the Estate (references to 'residents' below shall be construed accordingly). Please read this notice carefully as it applies to everyone in residence or visiting the Estate.

  1. Change of Residency:-
    Sale of a Property The written consent of Millfield Overstrand Limited must be obtained in advance of the sale of a property on the Estate. The lessee shall provide Millfield Overstrand Limited with contact details of the solicitor negotiating the sale in order that the required documents can be requested and obtained to enable the ‘ Consent to the Assignment of the Lease ’ and replacement Change of Residency:- Share Certificate to be granted to the proposed buyer.

    Sub-letting - No lessee shall sub-let their flat without first obtaining our Managing Agent's written consent: Hobdens Property Management, (Hobdens) 41a Beach Road, Littlehampton BN17 5JA - telephone number 01903 724040, after which the following conditions are to be confirmed:

    (a) The property must be used as a private residence in a single family occupancy.

    (b) Production of satisfactory references for the prospective tenant/s.

    (c) The tenancy agreement must be on the basis of an assured short hold tenancy agreement (for a minimum of six months) and must incorporate these Regulations.

    (d) The sub-letting must include the whole of the demised premises, which includes the associated garage

    (e) A copy of these Regulations, signed by the tenant, must be deposited with Hobdens before the commencement of the tenancy.

    (f) To pay to Hobdens their fee for dealing with each application to sub-let.

  2. Tidiness and Appearance - No clothing, bedding, mats, towels etc should be left on balconies or patios for drying or any other purpose. Washing should not be visible from outside the property. Personal possessions such as garden furniture, children's toys, bicycles, inflatable's etc. should be kept neatly in the immediate vicinity of the owner's flat by day and where possible taken inside at night. Do not allow them to be left outside hallway entrances where they could cause an accident. Balconies and patios should be kept tidy and free from domestic waste or debris. Lessees/tenants should ensure that the drainage outlets to individual balconies are kept free of debris. Damage caused by neglect will be at the lessee's expense
  3. Refuse - All domestic rubbish must be put into suitable refuse bags and securely tied before placing in the blue wheelie bins. No loose unbagged items should be left on the dustbin room floors. Cardboard boxes or other packaging should be collapsed and bundled wherever possible otherwise the refuse collectors may refuse to take them, in which case it is the owner's/tenants responsibility to ensure their disposal. Only approved recyclables as detailed on the recycling bin lids should be placed in the green wheelie bins.
  4. Noise - Residents must be considerate of neighbours and not make excessive noise. In particular, radios (including car radios), televisions and musical instruments should not be audible to neighbours, particularly between midnight and 7.00 a.m. Avoid banging doors, especially at night. Residents must be considerate when in the garden, common parts, using patios or balconies, especially in the evening or at unsocial times.
  5. Children - Residents and visitors with children are asked to keep them under control and supervised at all times and they should not be allowed to enter the flower beds. Children are not permitted to play in any part of the Commonways
  6. Ball games - Ball games are not allowed within the perimeter of the Estate.
  7. Cycling - Although it has been customary to allow young children to use bicycles and tricycles on the estate paths this can no longer be sanctioned by the Lessor due to safety regulations. You are therefore advised that any accident arising from the use of cycles is entirely the responsibility of the cyclist or cyclist's parent or guardian. The Lessor has no jurisdiction over the Council owned tarmac pavements of Overstrand Avenue and Millfield Close but it is pointed out that cycling is prohibited on all Council pavements. Cycling on the council owned roads on the estate will be subject to the appropriate Road Traffic Acts and applicable byelaws and other legislation. Mobility Scooters operated by disabled people are excluded from these restraints.
  8. Boundary Walls - Do not climb on or over the Estate boundary walls: gates and stepping-stones are provided for accessing the sea front. If damage is caused by individuals climbing over the boundary walls, repairs will be at a cost to those concerned
  9. Dogs - All dogs must be kept on a lead at ALL times when on the Estate and must not be allowed to foul the lawns, paths or flower beds. Residents must also ensure that dogs do not cause a nuisance to other residents' by continual barking
  10. Commonways - No personal items are to be left in any part of the commonways, these areas must be kept clear at all times. Both front and rear security doors should remain shut at all times except when taking heavy objects in or out. Commonway windows may be opened to obtain fresh air but should be shut at night. The person who opens the window is responsible for its closure at night time.
  11. Vans, Caravans, Trailers and Boat - Residents' vans, caravans, trailers and boats must not be left in the parking bays. The parking bays are intended for residents'and visitors' cars only, and must display a valid authorised parking permit. No cars that have been declared SORN (with the DVLA) are to be left in a parking bay. Tradesmen's vans may be parked in the parking bays whilst work is in progress but must not be left overnight.
  12. Garages and Car Cleaning/Repairing - No vehicle or boat, other than a motorcar, motorcycle, mobility scooter or bicycle shall be kept in a garage. No garage shall be used primarily as a store. Recreational equipment including trailers to be housed in garages. Lessees are responsible for the repair and replacement of their garage door. No dismantling or repairs should be carried out to any vehicle on any common part of the Estate, other than in an emergency. No vehicle shall be washed except in the garage lane compound where water is provided, where there is proper drainage for waste water and where no obstruction will be caused. Any work carried out to cars within the garages must be to lessee's own vehicles only.
  13. Water and Gas Supply Systems and Electric Wiring - No lessee shall without previous written consent from Hobdens alter the water supply, gas supply or electric wiring. Such consent shall not be unreasonably withheld. Any damage to exterior brickwork or tiles during such installations must immediately be professionally reinstated. Non-compliance will result in the Lessor authorising the work to be carried out and the relevant lessee will be charged accordingly. You are strongly advised that when vacating your flat to turn off the main water supply. It is a condition of our Buildings Insurance to do this. This is primarily to avoid leaking overflow pipes and the possibility of water leaking from mains connected equipment such as washing machines, dish washers etc.
  14. Feeding of Birds - Residents are requested to refrain from feeding seagulls and crows on the estate. There is a risk of injury to small children from the seagulls, it is unhygienic, encourages vermin, increases damage to television aerials and also increases the soiling of windows.
  15. Replacement Doors and Windows - Hobdens must be notified in advance by submission of contractors plans and specifications if any lessee intends to replace existing doors or windows These will be forwarded to the surveyor to check for conformity of design to Estate standards, for which a nominal charge is made by Hobdens. Where replacements are made you are most strongly advised to ensure that any damp courses or lead trays are in good condition, or as a matter of course are replaced. Any consequent water ingress associated with these structures is excluded under the building insurance policy and will not be covered by maintenance.
  16. Television Aerials and Satellite Dishes - No lessee/tenant shall fix a wireless, television or satellite aerial to the exterior of the property. Only Millfield Overstrand Limited's television aerial contractor is authorised to deal with any aerial or satellite television connection matters.
  17. Businesses - Properties are exclusively for residential purposes. No trade or business involving calling clients or the storage of goods for the purpose of resale or the provision of services to the public for profit may be stored or traded on the premises, including garages.
  18. Advertising - No estate agent posters, boards or any notice shall be displayed at the property.
  19. Interpretation and Observance of the Regulations - As with any regulations you may feel clarification as to the meaning of certain clauses are needed from time to time, in which case any member of the Board of Directors should be contacted. If you feel that another Resident is unreasonably ignoring the sense and purpose of the Regulations you should in the first instance make all endeavours to discuss the problem diplomatically and directly with the person(s) concerned. It is far more satisfactory if possible to resolve such issues amicably before drawing it to the Board's attention. If the matter cannot be resolved then you should advise the Chairman of the Board in writing with all relevant details.

Board of Directors, Millfield Overstrand Limited

October 2013